Clean and accurate item and contract data are the foundation of effective supply chain performance. Maintaining an up-to-date Item Master ensures every product record, unit of measure, and contract term aligns across procurement, accounts payable, and value analysis. TAG’s Item Master Cleanse and Contract Process Management services combine data validation, catalog reconciliation, and governance workflows to reduce cost, eliminate inefficiencies, and improve compliance across the procure-to-pay cycle.
Inconsistent or missing vendor and manufacturer item numbers
Mismatched units of measure or conversion factors
Outdated or incorrect contract pricing
Outdated or incorrect contract pricing
Duplicate or obsolete items
Manual edits that erode long-term data accuracy
The Challenge
Weak data governance in the item master and contract modules can create a ripple effect throughout the supply chain, leading to purchase order discrepancies, delayed payments, inaccurate reporting, increased exceptions and bloated RNI. Common issues include:
Weak data governance in the item master and contract modules can create a ripple effect throughout the supply chain, leading to purchase order discrepancies, delayed payments, inaccurate reporting, increased exceptions and bloated RNI. Common issues include:
Our Solution
TAG’s Item Master Cleanse integrates with Contract Process Management to deliver a single source of truth for product and pricing data. Our analysts align the item master, contract files, and ERP systems to ensure data integrity and full visibility across procurement and finance functions. The process includes:
Data Assessment & Prioritization
Identify high-impact discrepancies and prioritize corrections based on transaction volume and financial risk.
Validation & Standardization
Verify item attributes, pricing, and UOM alignment using supplier catalogs, GPO data, and contract terms.
Contract Module Maintenance
Reconcile vendor contracts and ensure current pricing, tiers, and expiration dates are correctly reflected in ERP systems.
Integration & Updates
Deliver ERP-ready updates for synchronized implementation across purchasing, AP, and inventory systems.
Ongoing Governance
Implement repeatable audit cycles and data standards to sustain long-term accuracy.
Reduce risk by identifying and clearing aging open receivers
Improve the accuracy of month-end reporting
Prevent compounding issues that create future backlogs
Prevent compounding issues that create future backlogs
Ensure vendors are paid correctly and on time
Reclaim hours for AP and supply chain staff
Reclaim hours for AP and supply chain staff
Core Data Fields Reviewed
Benefits & Outcomes
A well-maintained Item Master and Contract Repository streamline operations, improve visibility, and strengthen negotiation leverage. Health systems benefit from:
Increased contract compliance and pricing accuracy
Reduced invoice-to-PO discrepancies
Minimized time spent on manual corrections
Maximized prompt pay and rebate recovery opportunities
Improved analytics and reporting integrity
Sustainable data governance and continuous improvement
Integrated Data Management
TAG provides an integrated approach—aligning item master maintenance with contract module management to standardize data across your ERP environment. Weekly discrepancy resolution, contract validation, and queue management ensure your data remains clean, compliant, and actionable. Our process supports supply chain, finance, and clinical teams through:
Automated exception tracking and remediation
Validation of contracted items and pricing tiers
ERP synchronization and reporting accuracy
Maximized prompt pay and rebate recovery opportunities
Continuous improvement through audit and feedback loops
Standardized and validated Item Master dataset
Contract alignment and discrepancy summary reports
